The Fundamentals of Lubrication Systems: A Beginner’s Guide

In machinery, the heartbeat sustains moving parts is the centralized lubrication systems. Understanding automatic lubricating systems is not just for the mechanically adept. For anyone relying on machinery for business success, this is crucial.

This guide aims to raise awareness. It will guide you towards picking a lubrication software, like Redlist. A software that can boost your business.

This is a beginner’s guide. We’ll cover the basics of oil lubrication systems. We’ll look at their importance and how to choose a lubrication solution. 

What is Lubrication?

Lubrication might seem like a straightforward task – a little grease here, a top-up of oil there when things start squeaking. Yet, there’s more to it than meets the eye.

The primary goal of lubrication is to reduce friction and wear between moving surfaces in industrial equipment. Additionally, lubrication serves various crucial purposes, including:

1. Cooling (dissipating heat)

2. Cleaning (transporting contaminants to filters)

3. Corrosion reduction

4. Shock absorption

5. Sealing from contaminants

6. Power transmission

Given the importance of lubrication, it’s crucial to understand the types available.

Types of Lubrication: Oils and Grease Lubricants

Oils are vital for rotating equipment. We should not set their importance too low. Bad lubrication causes most bearing failures. It causes 40 to 50 percent, as reported by studies from Applied Industrial Technologies.

Broadly categorized, lubricants fall into two groups: lubricating oils and greases.

Lubricating Oils

Lubricating oils primarily consist of base oil stock (70 to 98%) and additives (2 to 30%). The base oil controls the oil’s properties. It’s either mineral or synthetic. 

Additives, which can be organic or inorganic, determine its performance. Common additives include:

1. Anti-oxidants – preventing oxygen reaction, reducing corrosion and sludge

2. Detergents – countering acids, cleaning deposits, and sludge

3. Extreme pressure additives – creating a film to prevent adhesive wear

Lubricating Greases

Lubricating greases include base oil stock (70 to 95%), additives (0 to 10%), and a thickener (3 to 30%). The thickener, a key difference from oil, consists of simple or complex metal soaps and non-soaps to thicken the grease. Like oils, greases use additives to determine their performance characteristics.

Applications of Oils and Greases

Lubricating oils are great at cooling. They work well in hot car engines and industrial compressors. They are also good for lubricating and cooling industrial gearboxes. Oil’s ability to carry contaminants to filters is helpful there.

But, people prefer grease in dirty environments. They seal out external dust. They are common in bearings in the steel industry. Also in machines with intermittent operations, like automotive body presses.

Overall, the choice between oil and grease depends on the application. It depends on the load and the environment. Good lubrication is crucial. It prevents bearing failures and keeps industrial equipment running smoothly.

Importance of Lubrication

1. Reduces Friction: Its main role is to reduce friction between moving parts. This makes operations smoother.

2. Extends Equipment Life: Proper lubrication extends machinery life. It saves money in the long run.

3. Improves Efficiency: Well-lubricated machines are efficient, leading to reduced energy costs.

What Role Does a Lubrication System Play in The Industry?

A lubrication management program is key. It maintains the health and efficiency of industry machinery. Implementing effective lubrication management is crucial for organizations relying on heavy machinery. Here’s why:

1. Proper lubrication extends equipment lifespan: It minimizes wear and tear, cutting breakdowns and the need for costly replacements.

2. Increases Operational Efficiency: Well-lubricated machines run smoother, enhancing productivity.

3. It reduces maintenance costs: Proactive maintenance through structured lubrication management can save a lot of money.

4. It enhances safety: Enough and safe lubrication cuts the chance of accidents. It ensures compliance with safety rules.

5. Environmental Benefits: Efficient lubrication management reduces waste and pollution, making it environmentally friendly.

Lubrication Management

Types of Lubrication Systems

1. Manual Lubrication: The most basic form, where an operator manually applies the lubricant to the necessary parts.

2. Single-Point Lubricators: These are devices that automatically provide lubricant to a single point in the machinery.

3. Multi-Point Lubrication Systems: These systems can lubricate multiple points within a machine, often controlled by a centralized system.

4. Mist Lubrication Systems: These systems use a mist of oil and air to lubricate and are often used in high-speed applications.

Importance of Lubrication

  • Reduces Friction: The primary role of a lubrication system is to reduce friction between moving parts, making operations smoother.
  • Extends Equipment Life: Proper lubrication can significantly extend the life of your machinery, saving you money in the long run.
  • Improves Efficiency: A well-lubricated machine is an efficient machine, often leading to reduced energy costs.

Worst Practices for Your Lubrication System

Avoid these bad practices in lubrication to ensure the well-being of yourself and your team:

1. Improper Storage: Keep lubricating oil and grease away from the elements (wind, rain, sun, snow).

2. Open Containers: Always secure lids and caps to prevent exposure to moisture, dust, dirt, and swarf.

3. Cross Contamination: Dispense only one type of oil or grease per canister or gun to avoid cross-contamination.

4. Dirty Equipment: Do not use dirty equipment for changing or filtering oil.

5. Over-greasing: Avoid excessive application of grease.

6. Under-greasing: Ensure proper lubrication to prevent equipment damage.

7. Accepting Issues as Normal: Don’t consider oil leaks or water in the oil as ‘business as usual.’

7. Wrong Lubricant: Use the correct lubricant for each application; don’t use the wrong one thinking “grease is grease.”

Some technicians may claim that using the wrong lubricant is acceptable, but just as you wouldn’t accept a blood transfusion of the wrong type, using the wrong lubricant can lead to issues.

These practices were once common but should be avoided. If you’re new to lubrication, consider implementing best practices to start on the right path.

What can you do to maintain your lubrication system?

Maintenance is key to ensuring that your lubrication system remains effective. Here are some tips on what you can do to maintain your lubrication system:

  • Regular Inspections: Regularly inspect your lubrication system for signs of wear or damage. Check for leaks, monitor lubricant levels, and ensure that all components are functioning properly.
  • Cleanliness: Keep the lubrication system clean. Contamination by dirt or debris can cause significant damage to machinery.
  • Quality Lubricants: Use the right type and quality of lubricant. Not all machines are the same, and neither are the lubricants they require.
  • Professional Support: Consider professional support to maintain your lubrication system. A well-maintained system will save you money in the long run by preventing costly repairs and downtime.

How Does Redlist Software Fit Into Your Lubrication Strategy?

When it comes to managing your lubrication needs, Redlist offers a comprehensive software solution that goes beyond just supplying lubricants. Here’s why you should consider Redlist:

Real-Time Monitoring

Redlist’s software allows for real-time monitoring of your lubrication systems, ensuring that they are always operating at peak efficiency. Real-time alerts and automated actions to correct lubricant risks triggered by sensors. More confidence in structuring and managing lubrication routes for improved asset compliance.

Data-Driven Decisions

With Redlist, you can collect and analyze data to make informed decisions about when and where to lubricate, taking the guesswork out of the equation. Greater confidence in the accuracy of the data collected from integrations and field work using the mobile for better data-driven decisions. 

Easy Integration

Redlist is designed to easily integrate with your existing systems, making it a seamless addition to your maintenance operations. Integrate with your existing ERP for increased visibility from the field to higher levels of management. 


As your business grows, Redlist grows with you. The software is scalable to meet the needs of both small businesses and large enterprises. Understanding the fundamentals of lubrication systems is essential for anyone involved in the maintenance and operation of machinery.  Not only does it improve efficiency, but it also extends the lifespan of your equipment, ultimately saving you money. Redlist offers a cutting-edge software solution for managing your lubrication needs, backed by real-time data and easy integration. 

lubrication systems

Still not convinced? Book a free demo with Redlist today and take the first step towards a more efficient, cost-effective, and scalable future for your business.

For more information, feel free to contact us or visit our website. We’re here to help you make the best choices for your lubrication needs and to help your business grow.

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